What does the continuity staffing capacity calculator produce?
Compare minimum staffing by skill and time interval under your absence scenarios. Count each available person once across simultaneous requirements.
The working area above runs the supported calculator in the browser. It keeps the result inspectable and preserves every unresolved item for responsible review.
What do you need before you start?
- Confirm the versioned staffing plan, minimum concurrent positions and staff skill evidence.
- Use a review window of up to 31 elapsed days. Every source interval must lie inside it. Timestamps require seconds and a confirmed time-zone offset.
- Use exact case-sensitive staff, skill and requirement references. Supply all three sources, including a header-only absence dataset when no scenario is needed.
What information do you enter?
The browser comparison requires a frozen staffing plan and all three local source datasets. Every source issue must be corrected before capacity is calculated.
- Organization, reviewer, staffing plan reference, exact review window and scope notes.
- Staff availability. Staff ID, Skills, Available from, Available until. Skills are separated by |.
- Minimum staffing. Requirement ID, Skill, Required from, Required until, Minimum people.
- Absence scenarios. Scenario, Staff ID, Absent from, Absent until. Scenarios are independent comparisons.
- Up to 64 people, 128 availability rows, 64 requirements, 128 absences and 10 scenarios. Each CSV, single-sheet XLSX or dataset JSON supports 2 MB. Calculation supports 512 scenario intervals, 128 concurrent positions and 8,192 findings.
| Field | What to enter | Fictional example |
|---|---|---|
| OrganizationRequired | Identify the organization responsible for the review. | Fictional Company |
| Responsible reviewerRequired | Record who will confirm sources and review the capacity findings. | Fictional continuity reviewer |
| Approved staffing plan referenceRequired | Include the plan version and the source of your minimum staffing requirements. | FICTIONAL-PLAN-1. Approved exercise assumptions. |
| Review window startsRequired | Use an exact timestamp with seconds and a time-zone offset, for example 2026-10-07T09:00:00-04:00. | 2026-10-07T09:00:00Z |
| Review window endsRequired | Use a later exact timestamp. Intervals exclude their ending instant. All displayed findings use UTC. | 2026-10-07T17:00:00Z |
| Scope notes and assumptionsOptional | Record exclusions, skill evidence, rest rules and other constraints that require separate review. | Fictional exercise. Exact skill references and declared availability require review. |
Download fictional calculation sample (PDF). Requires tailoring and responsible review.
What you can download
Every result must identify its supplied facts, assumptions and unresolved items.
| Free result | Included downloads |
|---|---|
Enter your information, inspect the on-screen result and keep a browser backup. Editing and direct copies of your entered information stay free. |
These supported outputs are free. No checkout is required. |
How does the continuity staffing capacity calculator work?
- 1Freeze the staffing plan
Record the approved minimum staffing, exact skill references and review window. Availability means a person can work in that interval.
- 2Select three local sources
Select staff availability, minimum staffing and absence datasets. Original file bytes stay in this browser.
- 3Compare simultaneous requirements
Split the review window at every availability, requirement and absence boundary. Intervals include their start and exclude their end. For each scenario and interval, use maximum bipartite matching between unique available staff and required positions. Each person may fill at most one simultaneous position. Uncovered positions are required positions minus the maximum matched positions. The displayed allocation is one possible capacity allocation, not a priority decision or approved schedule.
- 4Review every scenario
Inspect scenario totals and paginate every interval finding. Correct source issues before calculating capacity. Confirm an actual roster, handoffs and other constraints separately.
- 5Keep the complete review
Download free complete JSON, interval CSV and exact-byte browser backups. Prepare the seven-file finalized pack before payment. Private cloud saving requires payment, sign-in and separate consent.
Method and sources
Apply the steps above to the supported inputs. Use the listed source sections to review the rule basis, assumptions and limits.
- Continuity ElementsContinuity planning includes human capital and essential functions. Human Capital and Essential Functions.Federal Emergency Management Agency. Reviewed 2026-10-07.
- Continuity Guidance Circular resourcePlanning resources for maintaining continuity capabilities and essential functions. E.6 Continuity Guidance Circular.Federal Emergency Management Agency. Reviewed 2026-10-07.
Common questions
What information does the continuity staffing capacity calculator need?
Enter organization, reviewer, staffing plan reference, exact review window and scope notes; staff availability. Staff ID, Skills, Available from, Available until. Skills are separated by |; minimum staffing. Requirement ID, Skill, Required from, Required until, Minimum people; absence scenarios. Scenario, Staff ID, Absent from, Absent until. Scenarios are independent comparisons; up to 64 people, 128 availability rows, 64 requirements, 128 absences and 10 scenarios. Each CSV, single-sheet XLSX or dataset JSON supports 2 MB. Calculation supports 512 scenario intervals, 128 concurrent positions and 8,192 findings. Confirm the versioned staffing plan, minimum concurrent positions and staff skill evidence.
What does the continuity staffing capacity calculator produce?
Complete on-screen scenario and requirement interval findings. Free complete source and result JSON, interval CSV and exact-byte browser backups. Seven-file finalized pack with formal PDF and DOCX, complete Excel review, CSV, source JSON, file manifest and instructions. Review unresolved findings and limitations before use.
Who makes the final decision?
A responsible person reviews the result. This is a capacity feasibility check, not an approved roster. Skills, availability and minimum staffing come from your sources. Matching may change between intervals. Confirm handoffs, travel, rest, fatigue, equipment, locations, policy and skill evidence separately. No legal staffing minimum or recovery approval is inferred.
Is this tool free?
Yes. The on-screen result and listed downloads are free. No checkout is required. Keep local backups and review the stated method and limits.
Can I use the continuity staffing capacity calculator for this task?
Compare staffing by skill and time interval across supplied absence scenarios to identify uncovered positions. This is a capacity feasibility check, not an approved roster. Skills, availability and minimum staffing come from your sources. Matching may change between intervals. Confirm handoffs, travel, rest, fatigue, equipment, locations, policy and skill evidence separately. No legal staffing minimum or recovery approval is inferred.
What still needs review?
This is a capacity feasibility check, not an approved roster. Skills, availability and minimum staffing come from your sources. Matching may change between intervals. Confirm handoffs, travel, rest, fatigue, equipment, locations, policy and skill evidence separately. No legal staffing minimum or recovery approval is inferred.
All source rows must be valid before coverage is calculated. Unknown absent staff, invalid timestamps and ambiguous requirements prevent a capacity result.
FEMA planning resources support continuity preparation. They do not set the customer minimum staffing, validate skills or approve this matching method.