US AI system inventory template and governance register
US AI system inventory template and governance register is a free browser tool that produces inventory evidence findings and unresolved actions from system identity and intended use and lifecycle and organization role. It does not determine local duties.
Free. No account or payment needed.
Where does this task apply?
Choose the guidance set this tool should use. The interface and outputs stay in English.
Free to use. Run the tool and download the result. No account or payment needed. Working inputs and new export files stay in this browser. Sources reviewed August 7, 2026.
Built from fictional sample information using the same exporter as the tool.
US AI system record sampleDownload the working ZIP to your device. An exact copy stays in this browser. Keep a separate backup.
New exports do not upload your ZIP or original files. Optional private cloud saving requires a separate selection, sign-in and explicit consent.
Missing or expired files cannot be reconstructed. Keep your own copy and recovery sheet.
Questions? Contact hello@businesscompliancetools.com. Read how recovery and private saving use your data.
What’s included
Orient the reviewer
Explain the supplied files, current position, review sequence and decision limits.
- Start Here PDF
Review and maintain the record
Use the report and editable records to inspect evidence, assign actions and record accountable approval.
- Inventory completeness report PDF
- AI system register XLSX
- AI governance record DOCX
Retain the assessment basis
Keep the complete machine-readable record and the official sources and assumptions used.
- Structured system record JSON
- Sources and assumptions record
View every output and format
- Start Here PDF
- Inventory completeness report PDF
- AI system register XLSX
- AI governance record DOCX
- Structured system record JSON
- Sources and assumptions record
Who this tool is for
Operations, risk, privacy, security and governance teams establishing or improving an AI system inventory. Create a complete, reviewable system record with named evidence and owned actions instead of an unstructured list of AI tools.
Supported use
- One proposed, pilot, live, suspended or retired AI system or use case
- A US record using the voluntary NIST AI RMF baseline, not a statutory compliance determination
- Evidence checks covering identity, purpose, ownership, data, impact, testing, monitoring, incidents, suppliers, change and retirement
Have ready
- A stable system name, reference, lifecycle state and accountable owner
- The intended purpose, organizational role, provider, model and deployment regions
- The people, decisions, data, integrations and permissions involved
- An exact evidence reference, owner and review date for each recorded control
Needs separate review
- Legal classification under the EU AI Act or another law
- Whether the use is lawful, safe, fair or suitable for deployment
- Whether recorded controls operate effectively in practice
How it works
- Identify the systemGive the system a stable reference and record its purpose, lifecycle state, provider and deployment context.
- Describe its effectRecord users, affected people, decision influence, data, integrations and material dependencies.
- Check the governance evidenceReview every supported control and retain the exact evidence, owner and review date.
- Assign and exportAssign unresolved actions, set the next review and export the controlled record.
What this tool checks
The scope stays narrow so the result is clear and reproducible.
- Records a stable system identity, purpose, role, lifecycle state, provider, deployment context and affected people.
- Checks the evidence behind ownership, data, decision influence, risk, testing, monitoring, incidents, suppliers, change and retirement controls.
- Fails closed when applicability, evidence ownership or a valid review date is unresolved.
What you can download
| Free result | Included downloads |
|---|---|
Enter your information, inspect the on-screen result and keep a browser backup. Editing and direct copies of your entered information stay free. |
These supported outputs are free. No checkout is required. |
From official material to a working record
Official material sets the basis
Official frameworks describe governance outcomes and risk-management practices for AI systems.
The tool prepares the operational record
The register turns those subjects into one controlled system record with exact evidence references, owned actions and repeatable exports.
Official sources stay visible
Each supported check shows its jurisdiction, source title, source version and review date beside the result. Unsupported cases are rejected rather than estimated.
View this product's official sourcesQuestions before you use the tool
Scope, files, evidence and browser-local handling.
What information does the us ai system inventory template and governance register need?
Enter system identity and intended use; lifecycle and organization role; accountable owner and review dates; the exact 18 inventory evidence controls. Confirm that the supported US scope matches the customer task.
Does this classify the system under the EU AI Act?
No. It records the organization role and operating facts but does not make a legal classification.
Can I add more systems?
Yes. The browser workflow produces one controlled assessment at a time, and the exported AI Systems sheet is structured to accept additional system rows.
Does this determine local legal duties?
No. This US workflow uses voluntary NIST AI RMF guidance. UK and EU routes are read-only, and local legal applicability requires a separate assessment.
What counts as evidence?
Use an exact document, register, test, approval or system reference that a reviewer can open and verify.
Can I use the us ai system inventory template and governance register for this task?
Prepare a US AI system inventory template with accountable owners, intended uses, evidence. Recovery remains browser-local. Original files remain unchanged. This method does not establish legal applicability, certify compliance, perform live screening, or infer that supplied source files are complete. Real paid provider execution was omitted.
Is this tool free?
Yes. The on-screen result and listed downloads are free. No checkout is required. Keep local backups and review the stated method and limits.
Create the AI system record
Record the system facts, inspect every evidence item and assign unresolved governance actions.