What does the approved ai tool register produce?
Maintain the organization’s decision about an AI tool, including approved uses, prohibited uses, information limits, ownership and review status.
Prepare and review the task-specific records in this browser. Inspect consistency findings and retain the complete backup before preparing the finalized pack. Accountable decisions require responsible review.
What do you need before you start?
- Define the named scope, accountable owner and your review basis.
- Retain the actual evidence separately. Recorded links and evidence references are declarations and are not fetched.
- Choose a valid review date. Resolve missing fields, contradictory declarations and date or status findings before relying on the review.
What information do you enter?
The browser workspace asks only for the structured fields listed below.
- AI tool (required). Use the product or service name recognized by the organization.
- Supplier (required). Name the provider or internal team responsible for the tool.
- Approved uses (required). Describe the exact tasks and users covered by the internal decision.
- Prohibited or restricted uses (required). State the uses that remain outside the decision or require separate approval.
- Permitted information classes (required). List the information types users may provide and state any restrictions.
- Approved user groups (required). Name the roles, teams or business units allowed to use the tool.
- Internal owner (required). Name the person or role responsible for the decision and maintenance.
- Approval evidence reference (required). Use an internal decision, ticket or committee reference.
- Approval date (required). Record the date of the organization’s decision.
- Next internal review date (required). Choose the organization’s own review date.
- Approval status (required). Record the current internal status.
| Field | What to enter | Fictional example |
|---|---|---|
| AI toolRequired | Use the product or service name recognized by the organization. | Example writing assistant, fictional |
| SupplierRequired | Name the provider or internal team responsible for the tool. | Example AI Services, fictional |
| Approved usesRequired | Describe the exact tasks and users covered by the internal decision. | Draft internal nonconfidential communications for human review. |
| Prohibited or restricted usesRequired | State the uses that remain outside the decision or require separate approval. | No employment decisions, customer eligibility decisions or unattended publication. |
| Permitted information classesRequired | List the information types users may provide and state any restrictions. | Public and internal information only. No customer records or credentials. |
| Approved user groupsRequired | Name the roles, teams or business units allowed to use the tool. | Corporate communications team |
| Internal ownerRequired | Name the person or role responsible for the decision and maintenance. | AI governance lead |
| Approval evidence referenceRequired | Use an internal decision, ticket or committee reference. | EXAMPLE-DECISION-014 |
| Approval dateRequired | Record the date of the organization’s decision. | 2026-09-15 |
| Next internal review dateRequired | Choose the organization’s own review date. | 2026-12-15 |
| Approval statusRequired | Record the current internal status.Choose from Draft, Approved, Restricted, Suspended, Retired. | Draft |
What you can download
Every result must identify its supplied facts, assumptions and unresolved items.
| Free result | Included downloads |
|---|---|
Enter your information, inspect the on-screen result and keep a browser backup. Editing and direct copies of your entered information stay free. |
These supported outputs are free. No checkout is required. |
How does the approved ai tool register work?
- 1Prepare the named records
Use the task-specific fields above. Retain original evidence separately and record exact references and versions.
- 2Review internal consistency
Choose the review date. Inspect each scope identity, contradictory declaration, missing decision support and date or status finding.
- 3Keep recoverable work
Download a free backup before replacing or clearing work. Restore earlier record backups or the complete current snapshot, including unfinished drafts.
- 4Prepare the finalized pack
Prepare all nine files, then download them free. Review excerpts in PDF and DOCX against the complete Excel, CSV and JSON. Optional private cloud saving requires sign-in and separate consent.
Method and sources
Apply the steps above to the supported inputs. Use the listed source sections to review the rule basis, assumptions and limits.
- Artificial Intelligence Risk Management Framework 1.0A voluntary US baseline for AI risk records, responsibilities, evaluation and lifecycle decisions. Govern, Map, Measure and Manage.National Institute of Standards and Technology. Published 2023-01-26. Reviewed 2026-10-08.
- AI Risk Management Framework PlaybookImplementation ideas and documentation practices for the AI RMF. Suggested actions for Govern, Map, Measure and Manage.National Institute of Standards and Technology. Published 2023-03-30. Reviewed 2026-10-08.
Common questions
What information does the approved ai tool register need?
Enter AI tool (required). Use the product or service name recognized by the organization; supplier (required). Name the provider or internal team responsible for the tool; approved uses (required). Describe the exact tasks and users covered by the internal decision; prohibited or restricted uses (required). State the uses that remain outside the decision or require separate approval; permitted information classes (required). List the information types users may provide and state any restrictions. Define the named scope, accountable owner and your review basis.
What does the approved ai tool register produce?
Complete all-field record review and task-specific scope rows. Every unresolved finding stays visible. Free restorable browser backup including the unfinished draft, editing reference and review date. Nine-file finalized pack. Formal PDF, editable DOCX, complete Excel register and review sheets, records CSV, findings CSV, scope review CSV, complete JSON, file hashes and instructions. Review unresolved findings and limitations before use.
Who makes the final decision?
A responsible person reviews the result. Checks review customer declarations, recorded dates and internal consistency. They do not authenticate evidence, approve an AI use, determine legal applicability or establish conformity, safety or risk acceptance.
Is this tool free?
Yes. The on-screen result and listed downloads are free. No checkout is required. Keep local backups and review the stated method and limits.
Can I use the approved ai tool register for this task?
Publish uses, restrictions and review dates. Checks review customer declarations, recorded dates and internal consistency. They do not authenticate evidence, approve an AI use, determine legal applicability or establish conformity, safety or risk acceptance.
What still needs review?
Checks review customer declarations, recorded dates and internal consistency. They do not authenticate evidence, approve an AI use, determine legal applicability or establish conformity, safety or risk acceptance.
Each workspace supports 1000 records, 20000 characters per field and a 30 MB complete workspace. Invalid and foreign backups preserve current browser work.
PDF and DOCX show the first 20 records, field excerpts through 2000 characters and the first 40 findings. Excel, CSV and JSON retain complete values and derived rows. Referenced files are not fetched or included.