What is the evidence index?
The evidence index is a free record workspace for audit preparation. It keeps the supported facts, owner, status, evidence references and uncertainty together for review.
Use the working area above to create, inspect, edit and delete records. Download a backup whenever you need a separate copy.
Before you start
- Decide the internal purpose of the evidence index.
- Identify who owns the record and can review the required fields.
- Keep source documents and confidential files in the organization’s approved systems.
Why use this tool?
- Keep record title, owner, status in one reviewable record.
- Use the supported register operation without uploading customer files to our servers.
- Prepare pdf review, docx working record, xlsx records from the maintained record.
What should you record?
| Field | What to record | Required |
|---|---|---|
| Record title | The record title for this record. | Yes |
| Owner | The owner for this record. | Yes |
| Status | The status for this record. | Yes |
| Customer-defined review month | The customer-defined review month for this record. | No |
| Evidence notes | Write a reference or note. Files, filenames and extracted content stay in this browser. | No |
| Notes and uncertainty | The notes and uncertainty for this record. | No |
| Evidence identifier | The evidence identifier for this record. | Yes |
| Customer-controlled evidence location | The customer-controlled evidence location for this record. | Yes |
| What this evidence supports | The what this evidence supports for this record. | Yes |
How does it work?
- 1Start a record
Add record title, owner, status and mark unknown facts instead of guessing.
- 2Review the working result
Inspect the register result and resolve any visible input errors.
- 3Save and maintain it
Keep the browser copy current, assign an owner and use your own review date.
- 4Back it up
Download the available backup or family pack before clearing browser data or changing devices.
What can you produce?
- PDF review
- DOCX working record
- XLSX records
- JSON backup
- source/version manifest
The paid tool export contains only this tool’s records. An incomplete record never proves compliance.
Where does the information go?
Approved structured answers
Record title Owner Status Customer-defined review month Evidence notes Notes and uncertainty Evidence identifier Customer-controlled evidence location What this evidence supports
Sensitive working material
No local sensitive field is defined for this tool.
Files and generated evidence
This tool does not require file uploads.
Sources and review basis
These official sources define the general framework for this administrative tool. Your organization must confirm which rules apply to its facts.
- Standards for Internal Control in the Federal GovernmentUS Government Accountability Office. Internal control principles and documentation concepts. Applicability must be assessed separately.Internal control principles and documentation concepts. Applicability must be assessed separately.. Reviewed 2026-09-24.
- Stay legally compliantUS Small Business Administration. General US small-business compliance administration guidance.General US small-business compliance administration guidance.. Reviewed 2026-09-24.
Common questions
What should I put in the evidence index?
Start with record title, owner, status, evidence identifier. Record known facts, name the owner and mark uncertainty rather than guessing.
What does the evidence index produce?
The tool maintains the working record in this browser and supports these outputs. PDF review, DOCX working record, XLSX records, JSON backup, source/version manifest.
Can the evidence index decide compliance?
No. Administrative records only. Entries do not determine legal applicability, mandatory retention, statutory deadlines or compliance.
How should I maintain the evidence index?
Review it when facts change, keep the owner current and download backups before clearing browser data or changing devices.
Can I edit or delete evidence index records?
Yes. Editing, filtering, deletion and browser backups remain available without payment.
Common searches
These are recognized names and task phrases for this tool. Search uses them locally in this browser.
- Evidence index
- audit evidence
- audit readiness
- record
- register
Show 4 more search terms
- Record title
- Owner
- Status
- Customer-defined review month
What this tool does not decide
Administrative records only. Entries do not determine legal applicability, mandatory retention, statutory deadlines or compliance.