Business Compliance Tools
Find a tool

Validate and convert a ROPA spreadsheet

Map one local XLSX or CSV record, find missing or inconsistent fields and export a corrected workbook with a cited validation report.

UKEUData protection and privacy
Free to useChoose a guidance set belowAbout 10 minutes3 working filesStart this tool

Tool available. Run the complete browser-local workflow and inspect the result. Paid export is not active. Entries and files stay in this browser. Sources reviewed 31 July 2026.

Inspect a real output

Built from fictional sample information using the same exporter as the tool.

UK validation report sampleUK corrected workbook sampleEU validation report sampleEU corrected workbook sample

What’s included

Correct the working record

Keep the mapped data in an editable workbook that reflects accepted browser corrections.

  • Corrected XLSX

Retain structured data

Use a machine-readable copy for internal systems, comparison or controlled retention.

  • Structured JSON

Evidence the validation

Review the findings, source basis, mapping and limits in a dated report.

  • Cited validation PDF
View every output and format
  • Corrected XLSX
  • Structured JSON
  • Cited validation PDF

Who this tool is for

Privacy leads, operations teams and record owners maintaining a record of processing activities. Turn an existing spreadsheet into a consistent, reviewable ROPA record without sending the source file to a server.

Supported use

  • A UK or EU controller or processor record stored in XLSX or CSV format
  • Column mapping, missing-field checks, duplicate detection and consistency review
  • A corrected working copy with structured data and a cited validation report

Have ready

  • The applicable UK or EU guidance set and the organisation role
  • One XLSX or CSV file containing the processing record
  • The heading row, column mapping and any recorded exemption answers

Needs separate review

  • Whether a processing activity is lawful, necessary or complete in substance
  • Records whose headings or rows cannot be mapped to the supported fields
  • Decisions about exemptions or responsibilities that have not been confirmed by the record owner

How it works

  1. Choose the record routeSelect UK or EU guidance and record whether the spreadsheet is maintained as a controller or processor.
  2. Map the spreadsheetOpen one XLSX or CSV locally, confirm the heading row and map source columns to the supported ROPA fields.
  3. Validate and correctReview missing, duplicate and inconsistent values, then record any supported corrections in the browser.
  4. Export the recordDownload the corrected workbook, structured JSON and cited validation report.

Where does this task apply?

Choose the guidance set this tool should use. The interface and outputs stay in English.

Choose one before you start.

Choose the jurisdiction above to open the correct tool.The fields, clock and source record change with the selected guidance set.

What this tool checks

The scope stays narrow so the result is clear and reproducible.

  • Corrected XLSX
  • Structured JSON
  • Cited validation PDF

From official material to a working record

Official material sets the basis

Official guidance describes the information a record of processing activities should contain.

The tool prepares the operational record

The validator maps an existing spreadsheet, exposes observable gaps and creates a consistent working record with a dated validation trail.

Official sources stay visible

Each supported check shows its jurisdiction, source title, source version and review date beside the result. Unsupported cases are rejected rather than estimated.

View this product's official sources

Questions before you use the tool

Scope, files, evidence and browser-local handling.

Does the validator decide whether the ROPA is legally complete?

No. It checks supported fields, mappings and consistency. It does not decide whether the recorded processing is lawful, necessary or complete in substance.

Which files can I use?

Use one XLSX or CSV file with a recognisable heading row. You review and confirm the column mapping before validation.

Is the spreadsheet uploaded?

No. The source file, mapped rows and corrections remain in the browser on this device.

What will I receive?

The tool produces a corrected XLSX workbook, structured JSON and a cited PDF validation report.

Check the ROPA spreadsheet

Choose the guidance set, map the source columns and inspect every finding before exporting the corrected record.

Open the ROPA validator